Privacy Policy

The European Justice Forum AISBL (”EJF” or “we”) takes personal data protection very seriously to ensure compliance with the legal requirements set out in the Regulation 2016/679 on General Data Protection and Directive 2002/58/EC on e-Privacy.

In this Privacy Policy EJF provides a clear understanding of how we collect, use, protect or otherwise handle personal data.

Should you have any questions, complaints or queries relating to how we use your information, we encourage you to contact us at secretariat@europeanjusticeforum.org, marking “Privacy” in the email subject: We will do our best to answer/resolve your matter in the shortest possible time.

You can also get in touch with the Belgium Data Protection Authority (l'Autorité de protection des données) at commission@privacycommission.be.

The transfer of data across the Internet, e.g. via email, inevitably encompasses security vulnerabilities. We assume no liability for damages related to security vulnerabilities.

The data processing on this website is performed by:
European Justice Forum AISBL
Avenue Marnix 28
1000 Brussels

Our contact data can be found under ‚Imprint’ on the EJF website.

EJF expressly objects to the use of our Contact Data through third parties for commercial purposes unless EJF has provided its prior consent in writing. In the event that unsolicited advertising information is nevertheless provided to us we reserve the right to take legal measures.

The website www.europeanjusticeforum.org is SSL encrypted. In this way your transmitted data are at the best condition possible protected.

All servers are located in Germany and are subject to the European and German data protection regulation.

1. Who is concerned by this privacy policy

This Privacy Notice mainly covers the collection and processing of personal data of members of EJF (current and old) and their staff, of contractual partners, of people who have expressed an interest in EJF and its activities (e.g. subscribers to bulletins/newsletters or those registering to events we organise or co-organise), as well as people/experts that EJF engages with, in the framework of its mission and activities.

2. Personal data we collect/process and how we use it

  • If you are or become a member of EJF or partner of the EJF legal/expert network we will collect information about you, namely your name, position, employer, work address, phone number (fixed and/or mobile); or any other data (e.g. personal mobile number or mailing address) that you provide to us voluntarily.

    How do we use it:
    - To allow EJF to organise its services to members (e.g. prepare calls and meetings; information on membership and activities; information on relevant political, economic and policy developments, including bulletins/newsletters, etc.).

  • If you are a person who contacted or has been contacted by EJF or its staff in the framework of its mission and activities (e.g. national, European, international or public servants; national or European parliamentarians and their assistants; interest representatives, academics, etc.), we will collect the following data: name, position, email, address, and other relevant contact details.

    How do we use it:
    - Your data is processed as part of EJF activities aimed at fulfilling its mission to provide better access to justice for consumers and businesses alike.

  • Personal data from an organisation or a company having a contractual relationship with EJF (e.g. a supplier, a tenant, a client) in order to be able to fulfil the rights and obligations of that contractual relationship.

    How do we use it:
    - For the follow-up of the contract or to manage remarks or possible complaints within the contractual relationship.
    - For the general management of customers and suppliers, including accounting, litigation and legal procedures, the recovery or transfer of receivables and the protection of our rights in general.

  • If you sign up for future bulletins/newsletters, we will collect and process your personal data to be able to follow up on your registration, as well as to handle your suggestions or complaints. You can easily by sending an e-mail to secretariat@europeanjusticeforum.org, marking “Privacy” in the email subject.

    How do we use it:
    - Your data is processed to track your registration and any comments or complaints in this context.

  • We will also collect personal data for the purposes of organising activities and events. We keep a record of your participation in our events as an attendee or speaker. In order to provide you with information associated with the event and process your registration we will:

    • Access your data in our database if you are a member;
    • If you are not a member, collect your name, position, organisation and contact details that you voluntarily provided to us and store it in our database for the purposes of the event. With your consent we may use this information to tell you about other events and publications;
    • Collect your name, position, organisation, bio, photo or other data if you are a speaker;
    • Also, to record the answers or remarks related to our events that you attended in the context of satisfaction surveys or any complaints that you have addressed to us.

    How do we use it:
    - As follow-up of your registration and any comments and complaints in this context;
    - General customer/attendant management, including accounting, litigation and legal proceedings, the recovery or transfer of receivables and the protection of our rights in general.
    - For certain events, participants receive a simplified list of participants, giving the name, surname and organisation of the participants.

  • If you have corresponded with us by any form of communication (e.g. email), we may maintain such correspondence.

    How do we use it:
    - To respond to you or to keep a record of our correspondence.

  • EJF may also receive information about you from third parties (e.g. outside partners).

    How do we use it:
    - We might use it to contact you for prospecting purposes, to correct your personal information, supplement or maintain it, or to establish a marketing profile.

  • When you visit our website(s). EJF website(s) use(s) information about its utilization that do not track users.

    How do we use it:
    - The information will only be captured anonymously, statistically evaluated and serves the optimization of the website and for security functionalities. Your data is used to improve your browsing experience and to establish anonymous statistics regarding the quality of the website. Findings and related anonymous data will not be sold.

  • Your personal data may be used to comply with applicable regulations, to respond to requests or claims from public and government authorities, including public and government authorities outside your country of residence, or to protect our rights, privacy, safety or property, and/or our entities.

  • EJF does not collect, process, store or use personal data from individuals aged less than 16 years.

3. Transmission of your data to third parties

EJF does not sell personal data.

In certain cases, your personal data can be transferred to a third party, namely:

  • To sub-contractors in the framework of activities linked to the mission of EJF, for example with a view to organise an event; or
  • To the competent authorities or any other legal entities to fulfil legal obligations or for purposes of law enforcement; or
  • In case of a joint event, to the co-organiser or supporting partner; or
  • If you consent to it.

4. How do we keep your data safe?

We take all measures necessary – organisational and technical – to make sure your data remains protected against data breaches (e.g. unauthorised access, alterations or disclosures; unlawful or accidental destruction or loss).

EJF staff is made aware of the importance of data protection and to respect privacy, confidentiality and security of your personal data.

5. What happens in the case of a data breach?

In the case of a data breach we will use all technical and organisational means available to contain and eliminate the breach. We apply sound technological standards (e.g. firewall, encryption, etc.) to make sure the risk of breaches is minimised.

If we become aware that such breach might imply a high risk to the rights and freedoms of persons involved, we will communicate the personal data breach to the people concerned as soon as possible via email or any other means available.

6. Third-party links on our website

This policy does not cover links within EJF website(s) to other third-party websites. We are not responsible for the use of any personal information including without limitation cookies which you give directly to such third parties, or which they may collect about you while you visit pages hosted by them. Please refer to their respective privacy policies for information about your rights.

7. How long does EJF keep your personal data?

EJF keeps your data for as long as your relationship with EJF persists (e.g. if you are a member, a contractual party or a newsletter subscriber). This is without prejudice to specific limitation periods foreseen by law allowing to conserve personal data for longer periods of time.

8. What are your rights?

  • You have the right to access your personal data;
  • You have the right to rectify, complete or update your data if they are inaccurate;
  • You may also request the transfer of your personal data to another entity;
  • You have the right to request that we cease using your data for direct marketing purposes (e.g. subscription to bulletin/newsletter or information on events);
  • Subject to some exceptions, you may request us to erase your data, cease to process them or withdraw your consent. If you decide to do so you may no longer benefit from all our services;
  • You can exercise these rights by contacting EJF at secretariat@europeanjusticeforum.org, marking “Privacy” in the email subject. A proof of identity will be required.

You can lodge a complaint with the Belgium Data Protection Authority (l'Autorité de protection des données) at commission@privacycommission.be, if you feel that we have not acted in line with the applicable data protection legislation.

9. Copy right

All mentioned brand names and trademarks in the text are protected property of their respective owners. All content of the pages including text, photos and graphics are, if not otherwise marked, copy right protected. Every duplication, distribution, storage, transmission, sending and reproduction or dissemination of content outside of the limits of the copy right is explicitly prohibited without former written consent of the respective author or originator.

10. Plugins and tools

LinkedIn

Content of website pages can be shared via LinkedIn. To do so, to assure the function generally data will be sent to the server of LinkedIn in the USA and stored there. Provider is the LinkedIn Cooperation.

The application of the share buttons serves for the distribution of the content of the publicly available website europeanjusticeforum.org.

https://legal.linkedin.com/dpa

Twitter

Content of website pages can be shared via Twitter. To do so, to assure the function generally data will be sent to the server of Twitter in the USA and stored there. Provider is the Twitter, Inc.

The application of the share buttons serves for the distribution of the content of the publicly available website europeanjusticeforum.org. https://gdpr.twitter.com/en/dpa.html

11. Usage of web page analysis tools for statistical evaluation

This website uses the webanalysis service software Matomo (www.matomo.org). It is a service delivered by InnoCraft Ltd., 150 Willis St, 6011 Wellington, Neuseeland, („Matomo“). We do this on basis of our legitimate interest on statistical analysis of user behaviour for optimization and marketing purposes.

For the same purpose pseudonymous user profiles can be established and evaluated through these data. To do so, cookies can be applied. Cookies are small text files, which are saved locally in the temporary buffer store. The cookies allow amongst others the recognition of the internet browser. The captured data through the Matomo technology are processed on our servers. Generated information in the pseudonymous user profile of the cookies are not used to personally identify the user of the website and are not merged with any personal data about the bearer of the pseudonym. If you do not agree with the storage and evaluation of this data from your website visit, then you can disagree at any time via simple mouse click on storage and usage of the data. In this case in your browser a so called opt-out cookie will be discarded. This implicates that Matomo will collect no session data. Please note that this results in a complete erasure of your cookies. This means that also the opt-out cookie will be erased and eventually needs to be reactivated again from your side.

Activating/deactivating statistical coverage

12. Update of this privacy policy

It might happen that we have to modify our privacy policy in accordance with the General Data Protection Regulation, for instance to comply with new legal requirements. Should any changes occur, they will be published on this website, without notice, together with the date of the change from which the change is made effective.